This guide is for members of the archiving team and editors

Process Summary

1. Log in to Heavenletters website
2. Click on Create Content (On the bottom right "User Navigation" menu)
3. Click on Heaven Letters
4. Enter the Published Number
5. Select the Published Date
6. Set the proofed field to proofed or unproofed. Unproofed is default
7. Set the Date written on field
8. Paste the content of the Heavenletter into the Body field.
9. Set the schedule date for the Heavenletter to be published on - Scheduling options
10. Click Submit

An admin listing of all Heavenletters is available here: http://www.heavenletters.org/heavenletters-admin.html

[Temporary note about a "quirk" in this system: The default language of "English" is not available when creating the Heavenletter. To fix this, after submitting the Heavenletter, please click "edit" then submit the Heavenletter again to have the default language set as "English". This "quirk" will be resolved in the upgrade of the website.]

Process in more detail

6) Set the "proofed:" field to proofed or unproofed. Proofed is default
If you are adding a Heavenletter that has to be edited, reviewed and proofed, it means that the Heavenletter is not ready for publishing. Set the proofed status to unproofed so that the Heavenletter listing shows Heavenletters that require "work".

7) Set the Date written on field
This field was added on June 7 2009, and allows us to keep on record the date that Gloria scribed the Heavenletter. The list of Heavenletters that editors receive will have the "written on" date. Please add this accordingly.

8) Paste the content of the Heavenletter into the Body field.
Sometimes the Heavenletters are copied and pasted from MS Word documents which may create additional line breaks when pasted into the Body field. There exists a utility on the Heavenletters website called Text Fixer, which removes the additional line breaks. The link for this utility is in the Admin Tools. Here is the link: http://www.heavenletters.org/text-fixer.html

9) Set the schedule date for the Heavenletter to be published on
Heavenletters are added to the site in advance. Each Heavenletter has a specified date on which it will be automatically published on. Using the Scheduling Options fields, set the date this Heavenletter must be published on. There is a calender tool below the field to set the date, or one may type in the date using the format of the example that appears below the field.

Theming/tagging Heavenletters

Creating themes for Heavenletters are optional and can be done at anytime by other volunteers. Add themes only if you feel moved to.

Themes/tags can be 1-4 word phrases. When you type in a theme/tag, the box will do a search for related themes. Rather than creating a new theme/tag, try to use an existing theme. Eg. The big universe and universe are related. If you see a theme/tag called universe already exists in the database, use it rather than create a new theme/tag called the big universe. The themes/tags are case sensitive so Universe and universe are different. Therefore, type all themes/tags in lower case except for words in reference to God.